Privacy Policy
Wazomind is built local-first: your meeting content stays on your device by default, and we collect as little as possible. This policy explains what we handle, why, and the control you have over it.
1. Who we are
Wazomind ("Wazomind", "we", "us") provides a desktop meeting co-pilot and related services at wazomind.com. For privacy questions, contact privacy@wazomind.com.
2. Our core principle: local-first
By default, your meeting content — audio, transcripts, notes, summaries, knowledge-base documents and cross-meeting history — is stored on your device, not on our servers. We do not upload or retain your meeting content in the ordinary course of using the app.
3. What data we handle, and why
a. On your device (we don't receive it)
Transcripts, notes, summaries, uploaded documents and meeting history live locally on your computer. You control them; you can delete or export them at any time.
b. Sent to your AI provider for processing
To transcribe audio and generate coaching, short segments of audio and text are sent to an AI provider (by default, Groq) to be processed and returned. This happens using your own API key, or our managed service if you choose it. If you enable offline mode, processing happens on your device and nothing is sent externally. Your AI provider's handling of that data is governed by their own policies.
c. Account & usage (managed service only)
If you use our managed AI (rather than your own key), our server stores a small amount of data to run the service: a session identifier, your email if you provide one, and usage counters (number of meetings and minutes) for metering and your plan. This does not include your meeting content.
d. Billing
Payments are processed by Lemon Squeezy, our merchant of record. We do not see or store your full payment-card details; Lemon Squeezy handles payment data and tax under their own privacy policy. We receive your subscription status to unlock paid features.
e. Website
Our website uses a cookie to keep any A/B test version consistent for you, and to remember your session. We keep aggregate, non-identifying counts (page views, sign-up clicks). We do not sell your data or run advertising trackers.
4. Cookies
We use only functional cookies: an A/B assignment cookie (so you see a consistent site), and a session token for the app's managed service. No third-party advertising cookies.
5. Who we share data with
Only the processors needed to run the service: your chosen AI provider (to process audio/text), and Lemon Squeezy (to take payment). We do not sell personal data.
6. Retention
Meeting content is retained by you, on your device, for as long as you keep it. Account and usage data for the managed service is kept while your account is active and for a reasonable period afterward for legal and accounting purposes, then deleted.
7. Your rights
You can access, export and delete your local data directly in the app. For data held by our managed service, you may request access or deletion by emailing privacy@wazomind.com. Depending on where you live, you may have rights under laws such as the GDPR or CCPA; we will honor valid requests.
8. Security
We use encryption in transit (HTTPS) for all network traffic, keep provider keys server-side (never in the app you download), and design for least data. No system is perfectly secure, but keeping meeting content local by default is our strongest protection.
9. Children
Wazomind is not intended for anyone under 16. We do not knowingly collect data from children.
10. Changes
We may update this policy; we'll change the date above and, for material changes, notify you. Continued use after an update means you accept the revised policy.